Keyboard Shortcuts

KiraPilot provides comprehensive keyboard shortcuts to help you work efficiently without reaching for the mouse. This guide covers all available shortcuts organized by feature area.

Universal Shortcuts

These shortcuts work throughout the application:

Shortcut	Action	Description
Ctrl+N (Cmd+N)	New Task	Create a new task in the current list
Ctrl+S (Cmd+S)	Save	Save current changes
Ctrl+Z (Cmd+Z)	Undo	Undo last action
Ctrl+Y (Cmd+Shift+Z)	Redo	Redo last undone action
Ctrl+F (Cmd+F)	Search	Open search dialog
Ctrl+, (Cmd+,)	Settings	Open application settings
Ctrl+Q (Cmd+Q)	Quit	Close KiraPilot
F11	Toggle Fullscreen	Enter/exit fullscreen mode
Ctrl+R (Cmd+R)	Refresh	Refresh current view

Navigation Shortcuts

Move between different sections of KiraPilot:

Shortcut	Action	Description
Ctrl+1 (Cmd+1)	Tasks View	Switch to main tasks view
Ctrl+2 (Cmd+2)	Timer View	Switch to timer and time tracking
Ctrl+3 (Cmd+3)	Reports View	Switch to reports and analytics
Ctrl+4 (Cmd+4)	AI Assistant	Open AI assistant panel
Ctrl+5 (Cmd+5)	Settings	Open settings panel
Tab	Next Element	Move to next focusable element
Shift+Tab	Previous Element	Move to previous focusable element
Escape	Close/Cancel	Close dialogs or cancel current action
Enter	Confirm/Open	Confirm action or open selected item

Task Management Shortcuts

Efficiently manage your tasks:

Task Creation and Editing

Shortcut	Action	Description
Ctrl+N (Cmd+N)	New Task	Create new task in current list
Ctrl+Shift+N (Cmd+Shift+N)	New Task List	Create new task list
Ctrl+D (Cmd+D)	Duplicate Task	Duplicate selected task
Ctrl+E (Cmd+E)	Edit Task	Edit selected task
Delete	Delete Task	Delete selected task (with confirmation)
Shift+Delete	Force Delete	Delete task without confirmation
F2	Rename	Rename selected task or list
Ctrl+Enter (Cmd+Enter)	Quick Add	Add task and create another

Task Status and Priority

Shortcut	Action	Description
Space	Toggle Complete	Mark task as complete/incomplete
Ctrl+1-5 (Cmd+1-5)	Set Priority	Set task priority (1=Critical, 5=Low)
Ctrl+0 (Cmd+0)	Clear Priority	Remove priority from task
Ctrl+P (Cmd+P)	Priority Menu	Open priority selection menu
Ctrl+T (Cmd+T)	Add Tag	Add tag to selected task
Ctrl+Shift+T (Cmd+Shift+T)	Remove Tag	Remove tag from selected task

Task Navigation

Shortcut	Action	Description
↑ / ↓	Navigate Tasks	Move selection up/down in task list
← / →	Navigate Lists	Switch between task lists
Home	First Task	Select first task in current list
End	Last Task	Select last task in current list
Page Up	Page Up	Scroll up one page
Page Down	Page Down	Scroll down one page
Ctrl+Home (Cmd+Home)	First List	Switch to first task list
Ctrl+End (Cmd+End)	Last List	Switch to last task list

Task Organization

Shortcut	Action	Description
Ctrl+↑ (Cmd+↑)	Move Up	Move task up in list
Ctrl+↓ (Cmd+↓)	Move Down	Move task down in list
Ctrl+← (Cmd+←)	Move Left	Move task to previous list
Ctrl+→ (Cmd+→)	Move Right	Move task to next list
Ctrl+X (Cmd+X)	Cut Task	Cut selected task
Ctrl+C (Cmd+C)	Copy Task	Copy selected task
Ctrl+V (Cmd+V)	Paste Task	Paste task from clipboard

Timer Shortcuts

Control time tracking efficiently:

Timer Control

Shortcut	Action	Description
Ctrl+Space (Cmd+Space)	Start/Stop Timer	Toggle timer for selected task
Ctrl+Shift+Space (Cmd+Shift+Space)	Pause/Resume	Pause or resume current timer
Ctrl+Alt+Space (Cmd+Alt+Space)	Reset Timer	Reset current timer to 00:00
Ctrl+B (Cmd+B)	Start Break	Start break timer
Ctrl+Shift+B (Cmd+Shift+B)	End Break	End current break

Timer Navigation

Shortcut	Action	Description
Ctrl+H (Cmd+H)	Timer History	Open timer history view
Ctrl+Shift+H (Cmd+Shift+H)	Session Notes	Add notes to current session
Ctrl+Alt+H (Cmd+Alt+H)	Export Sessions	Export time tracking data

Text Editing Shortcuts

When editing task descriptions or notes:

Basic Editing

Shortcut	Action	Description
Ctrl+A (Cmd+A)	Select All	Select all text
Ctrl+X (Cmd+X)	Cut	Cut selected text
Ctrl+C (Cmd+C)	Copy	Copy selected text
Ctrl+V (Cmd+V)	Paste	Paste from clipboard
Ctrl+Z (Cmd+Z)	Undo	Undo last edit
Ctrl+Y (Cmd+Shift+Z)	Redo	Redo last undone edit

Text Formatting

Shortcut	Action	Description
Ctrl+B (Cmd+B)	Bold	Make selected text bold
Ctrl+I (Cmd+I)	Italic	Make selected text italic
Ctrl+U (Cmd+U)	Underline	Underline selected text
Ctrl+K (Cmd+K)	Link	Add link to selected text
Ctrl+Shift+K (Cmd+Shift+K)	Remove Link	Remove link from text
Ctrl+L (Cmd+L)	List	Create bulleted list
Ctrl+Shift+L (Cmd+Shift+L)	Numbered List	Create numbered list

Text Navigation

Shortcut	Action	Description
Ctrl+← (Cmd+←)	Word Left	Move cursor one word left
Ctrl+→ (Cmd+→)	Word Right	Move cursor one word right
Home	Line Start	Move to beginning of line
End	Line End	Move to end of line
Ctrl+Home (Cmd+Home)	Document Start	Move to beginning of document
Ctrl+End (Cmd+End)	Document End	Move to end of document

Search and Filter Shortcuts

Quickly find and filter your data:

Search Operations

Shortcut	Action	Description
Ctrl+F (Cmd+F)	Search	Open search dialog
F3	Find Next	Find next search result
Shift+F3	Find Previous	Find previous search result
Ctrl+G (Cmd+G)	Find Again	Repeat last search
Ctrl+Shift+F (Cmd+Shift+F)	Advanced Search	Open advanced search options
Escape	Clear Search	Clear current search

Filter Operations

Shortcut	Action	Description
Ctrl+Alt+F (Cmd+Alt+F)	Filter Menu	Open filter options
Ctrl+Alt+1 (Cmd+Alt+1)	Show All	Clear all filters
Ctrl+Alt+2 (Cmd+Alt+2)	Show Active	Show only active tasks
Ctrl+Alt+3 (Cmd+Alt+3)	Show Completed	Show only completed tasks
Ctrl+Alt+4 (Cmd+Alt+4)	Show Today	Show tasks due today
Ctrl+Alt+5 (Cmd+Alt+5)	Show Overdue	Show overdue tasks

AI Assistant Shortcuts

Interact with the AI assistant efficiently:

AI Interaction

Shortcut	Action	Description
Ctrl+J (Cmd+J)	Open AI Chat	Open AI assistant chat
Ctrl+Shift+J (Cmd+Shift+J)	Quick AI Command	Quick AI command input
Ctrl+Alt+J (Cmd+Alt+J)	AI Suggestions	Show AI suggestions for current context
Enter	Send Message	Send message to AI
Shift+Enter	New Line	Add new line in AI chat
↑	Previous Message	Navigate to previous message
↓	Next Message	Navigate to next message

AI Actions

Shortcut	Action	Description
Ctrl+Alt+A (Cmd+Alt+A)	Auto-organize	Let AI organize current tasks
Ctrl+Alt+S (Cmd+Alt+S)	Smart Schedule	AI-powered task scheduling
Ctrl+Alt+P (Cmd+Alt+P)	Pattern Analysis	Show productivity patterns

Window and View Shortcuts

Control the application window and views:

Window Management

Shortcut	Action	Description
F11	Toggle Fullscreen	Enter/exit fullscreen mode
Ctrl+M (Cmd+M)	Minimize	Minimize window
Ctrl+Shift+M (Cmd+Shift+M)	Maximize	Maximize window
Alt+F4 (Cmd+W)	Close Window	Close application window

View Options

Shortcut	Action	Description
Ctrl+Plus (Cmd+Plus)	Zoom In	Increase interface size
Ctrl+Minus (Cmd+Minus)	Zoom Out	Decrease interface size
Ctrl+0 (Cmd+0)	Reset Zoom	Reset interface to default size
Ctrl+Shift+D (Cmd+Shift+D)	Toggle Dark Mode	Switch between light/dark themes
Ctrl+Shift+S (Cmd+Shift+S)	Toggle Sidebar	Show/hide sidebar
Ctrl+Shift+P (Cmd+Shift+P)	Toggle Preview	Show/hide task preview pane

Reports and Analytics Shortcuts

Navigate reports and analytics efficiently:

Report Navigation

Shortcut	Action	Description
Ctrl+R (Cmd+R)	Refresh Report	Refresh current report data
Ctrl+E (Cmd+E)	Export Report	Export current report
Ctrl+P (Cmd+P)	Print Report	Print current report
Ctrl+D (Cmd+D)	Date Range	Change report date range

Report Types

Shortcut	Action	Description
Alt+1	Daily Report	Switch to daily productivity report
Alt+2	Weekly Report	Switch to weekly summary
Alt+3	Monthly Report	Switch to monthly overview
Alt+4	Task Report	Switch to task completion report
Alt+5	Time Report	Switch to time tracking report

Customization

Custom Shortcuts

You can customize most shortcuts in KiraPilot:

1. Access Shortcut Settings:

   • Go to Settings → Keyboard Shortcuts
   • Or use Ctrl+, (Cmd+,) then navigate to Keyboard

2. Modify Shortcuts:

   • Click on any shortcut field
   • Press your desired key combination
   • Conflicts will be highlighted
   • Save changes to apply

3. Reset Shortcuts:

   • Use "Reset to Defaults" button
   • Or reset individual shortcuts
   • Changes take effect immediately

Shortcut Conflicts

If you experience shortcut conflicts:

1. System Shortcuts: Some shortcuts may conflict with OS shortcuts
2. Application Shortcuts: Other apps may override KiraPilot shortcuts
3. Resolution: Customize conflicting shortcuts in Settings

Platform Differences

Windows/Linux vs macOS:

• Ctrl on Windows/Linux = Cmd on macOS
• Alt on Windows/Linux = Option on macOS
• Some shortcuts may vary due to platform conventions

Tips for Efficient Use

Workflow Optimization

1. Learn Core Shortcuts: Focus on the most frequently used shortcuts first
2. Muscle Memory: Practice shortcuts regularly to build muscle memory
3. Customize Wisely: Only customize shortcuts that conflict or don't feel natural
4. Context Awareness: Some shortcuts work differently in different contexts

Productivity Tips

1. Quick Task Creation: Use Ctrl+N followed by typing to quickly add tasks
2. Rapid Navigation: Use number keys with Ctrl/Cmd to switch views quickly
3. Timer Control: Master timer shortcuts for seamless time tracking
4. Search Everything: Use Ctrl+F to quickly find any task or information

Accessibility

KiraPilot's keyboard shortcuts support accessibility:

• Screen Readers: All shortcuts work with screen reading software
• Motor Accessibility: Shortcuts can be customized for different physical needs
• Visual Accessibility: Shortcuts work in high contrast and large text modes

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Want to customize these shortcuts? Go to Settings → Keyboard Shortcuts to personalize your KiraPilot experience. For more productivity tips, check out our user guide.